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Adrenalina Marine · Vertical management web application · Version v0.25.9

Marine Yard Manager

The shipyard, organised around the work order.

A web application developed to bring together clients, vessels, quotes, work orders, operations, Sea Trials, spare parts, documents, communications and deadlines, from vessel intake through technical and administrative closure.

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Marine Yard Manager dashboard showing indicators, urgent activities, operations and expected deliveries
The operational dashboard brings together priorities, workloads, missing spare parts and deliveries.

The operational problem

Distributed information creates delays and untracked handovers.

A shipyard simultaneously manages technical data, owner requests, quotes, authorisations, operators, external work, materials, documents, sea trials and deadlines.

When this information remains split across spreadsheets, emails, messages and local archives, reconstructing the actual status of a work order and identifying blockers and responsibilities becomes difficult.

The project creates one operational foundation, with connected data and role-based access.

The solution

A vertical structure built around real processes.

The work order connects the client, vessel, quote, technical activities, operators, spare parts, external work, schedule, documents, invoices and progress. Registers allow each process to be searched, filtered, sorted and updated.

On tablets and smartphones, rows become vertical and expandable while operational actions remain accessible without horizontal page scrolling.

Work-order register with search, filters, status, priority and progress
The work-order register combines search, filters, actions and progress in one operational view.

Main workflow

From intake to closure, without losing connections.

Eight steps connect technical work, documents and administration.

  1. 01

    Register the client and vessel.

  2. 02

    Prepare the quote and share it with the client.

  3. 03

    Digital acceptance using an OTP and PDF receipt.

  4. 04

    Open and plan the work order.

  5. 05

    Assign operators, tasks, external work, spare parts and deadlines.

  6. 06

    Update progress, issues, documents and communications.

  7. 07

    Run and document any Sea Trial.

  8. 08

    Complete technical closure, valuation and connected administrative work.

New module · Digital Sea Trial

The sea trial becomes a guided, documented process.

The module introduced in the v0.25 series assigns each session an annual progressive code and guides the technician through nine phases, with progressive saving so work can be paused and resumed.

OK, Attention or KO checks, engine measurements, speed, temperatures, pressures, events, anomalies, photographs, documents and chronological notes are recorded in the same session.

  1. 1Preliminary checks
  2. 2Engine start
  3. 3Leaving the harbour
  4. 4Navigation
  5. 5Manoeuvres
  6. 6Maximum RPM
  7. 7Return
  8. 8Summary
  9. 9Final outcome
Sea Trial register with filters for period, vessel, technician, status and outcome
The register orders sessions and filters by status, outcome, technician and operational links.

Technical closure

Recorded outcome and final report.

Closure requires one of four outcomes: passed, passed with observations, to be repeated or failed. The system generates a PDF report and links the session to the client, vessel and work order when available.

Record-version control limits concurrent overwrites.

Sea Trial Navigation phase showing the nine-step sequence, measurements and events
The session shows the current phase, progress, measurements, events, attachments and timeline.
Sea Trial on a smartphone with progress, Navigation phase and touch controls
On smartphones, Sea Trial actions remain available while the vessel is at sea.

Complete map · v0.25.9

A complete view, organised by operational area.

Open each area to consult the documented functions in the current version.

01

Operational dashboard

  • Dashboard indicators for clients, vessels, work orders, haul-outs, unpaid amounts, external work and deadlines.
  • Urgent activities, expected deliveries, operations, authorisations and missing spare parts.
  • Global search across clients, vessels, work orders, quotes, documents, operators and synchronised emails.
  • Operational radar, work queues, internal notifications and quick actions.
02

Clients, suppliers and team

  • Records for clients, suppliers, partners and operational team members.
  • Quick creation of clients and vessels from forms without losing data already entered.
  • Detail pages with information, activities, documents, timelines and operational links.
  • Application roles for super administrator, administrator, office and operator.
  • Section-level permissions: hidden, read-only or editable.
03

Vessels

  • Identification and technical data, engines, transmission, dimensions, mooring and documents.
  • Operational status updated according to open work orders.
  • Sales information, history, documents and linked activities.
  • Connections with clients, work orders, Sea Trials and operations.
04

Quotes

  • Quotes with line items, quantities, prices, discounts, deposits, notes and terms, using configurable print templates.
  • Client links with configurable validity, OTP acceptance, version tracking and PDF receipt.
  • Accepted-quote register, document download and work-order creation from an accepted quote.
  • Draft quotes generated from a work order or completed extraordinary service.
  • Analysis of individual quote items with search and access to the source document.
  • Annual, seasonal, winter and cover price lists editable by authorised users.
05

Work orders and operations

  • Active and completed work-order registers with search, filters and progress.
  • Workspace with identity, status, priority, delivery, progress, values and issues.
  • Operators, technical and external work, spare parts, schedule, documents and linked invoices.
  • Single or bulk closure, bulk status changes and work-order dossier printing.
  • Draft quote from tasks, external work and spare parts recorded on the work order.
  • Separate history of completed technical operations.
06

Client worksheets

  • Extraordinary service: request, intake, tasks, spare parts, technical closure and VAT-inclusive valuation.
  • Winter storage: equipment, checks, intake condition, services, preservation, delivery and notes.
  • Separate registers, completion status and printing.
  • Protected client links, with OTP acceptance for winter storage and read-only access for extraordinary service.
  • Completed-worksheet dashboard and quote generation from extraordinary service.
07

Sea Trial

  • Register filtered by period, client, vessel, technician, status, outcome and reason.
  • Unique annual STR-YEAR-NNNN code and nine operational phases with progressive saving.
  • OK, Attention and KO technical checks; repeatable measurements for each engine and navigation conditions.
  • Events and anomalies with categories and four severity levels; photos, attachments, timeline and automatic technical summary.
  • Final outcome, usage limitations, recommended work, request for a new trial and PDF report.
  • Linked client, vessel and work order; operational access also available to the operator role.
08

Schedule and team operations

  • General schedule and personal operator schedule, with tasks linked to a client, vessel, work order and operator.
  • Optional due date and notifications on the previous day and due date.
  • Attendance, operations by operator and the team financial register.
  • Automatically compiled monthly statement, printable as a landscape A4 PDF.
  • Recognition of bank movements linked to payroll and synchronisation of settled status.
09

Spare parts, materials and inventory

  • Spare-parts list linked to vessels and work orders; materials and yard-goods list.
  • Inventory with quantities, thresholds, reorder level, location, supplier and cost.
  • Inventory updates from incoming invoices without unverifiable automatic associations.
  • XLSX import and export in the main registers.
10

Electronic invoices · v0.25.9

  • XML import of incoming and outgoing invoices for consultation and operational links.
  • Automatic IN/OUT direction recognition through the configured company VAT number and correct parsing of individual suppliers.
  • Supplier item code prioritised over customs codes, management-data code parsing and preservation of original precision.
  • List price, discounts and net price retained; effective net price used for inventory.
  • Items merged only for the same supplier; duplicate blocking through file hash, normalised fiscal key and concurrent lock.
  • Separate registers for incoming and outgoing invoices; no unverified automatic record creation or association.
11

Banking, deadlines and unpaid amounts

  • Bank statement entry, editing, search and monthly and annual analysis.
  • XLSX, XLS and CSV import and export.
  • Manual linking of movements to clients, suppliers, partners and work orders.
  • Configurable financial deadlines linked to a bank movement and moved to history when settled.
  • Summaries for today, tomorrow and the current month; unpaid items marked open, followed up or settled.
  • Updated calculation of deposits and differences on open quotes.
12

Documents and communications

  • Document archive linked to clients, suppliers, team, vessels, work orders, invoices, quotes and inventory.
  • Multiple upload of PDFs and images.
  • Email centre with Inbox, Sent, Archive, Drafts and Trash; incremental IMAP synchronisation and SMTP sending.
  • Reply, reply all, forward, attachments, signature and search across messages and linked records.
  • Assisted email–client–vessel–work-order–quote linking.
  • Deduplicated attachment storage in Documents and communication timeline in each work order.
13

Security, control and continuity

  • Hashed passwords, protected sessions and Secure, HttpOnly and SameSite Lax cookies.
  • CSRF protection, server-side permission checks and an upload whitelist.
  • Audit logs for login, logout, changes and deletion; PHP errors hidden in production.
  • Downloadable web application and database backups for authorised administrators.
  • Automatic saving of standard forms before changing sections, blocking navigation if errors or missing required fields remain.

Complementary or evolving modules

Extensions around the operational core.

  • Vessel sales and commercial data
  • Haul-outs and other operations
  • Moorings and shipyards
  • Owner Area
  • Yachting concierge
  • Configurable printouts
  • Internal support ticketing

Responsive experience

Usable in the office and in the yard.

On desktop, the web application uses a compact dashboard, dense registers, consistent toolbars and operational workspaces. Up to 1023 px, forms, panels and tables remain within the viewport; smartphones use a reduced header, bottom navigation, module drawer and floating button for quick creation. Controls are optimised for touch.

Technical foundation

Architecture for controlled internal use.

HTML, CSS and JavaScript frontend; PHP 8.2 backend; MySQL 8 database; JSON APIs with application sessions; protected filesystem document archive. Significant growth in users, documents or imports requires a dedicated infrastructure review.

The software follows the process, not the other way around

Start with the real operational flow.

Adrenalina Advisor supports companies and organisations in analysing workflows, defining requirements and building bespoke digital tools.

Review your operational process